Privacy policy.

INTRODUCTION

PartnerWise Limited (“PartnerWise”, “we”, “us”, or “our”) respects the privacy of all individuals whose personal data we collect, store, and process. This Privacy Policy explains how we collect, use, share, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

• This Privacy Policy applies to:

• Clients and potential clients;

• Candidates, prospective candidates, and placed individuals;

• Suppliers, business partners, and subcontractors;

• Users of our website; and

• Any other third parties whose data we process in the course of our business operations.

We have a separate internal privacy policy for our employees, accessible via our internal systems.

When you interact with PartnerWise, you trust us with your information. This Privacy Policy explains:

• What personal data we collect about you;

• How we use and protect your personal data;

• The lawful basis for processing your data;

• Your rights under data protection laws; and

• How you can contact us with any questions or concerns.

We recommend that you read this Privacy Policy carefully.

Personal Data Information You Provide to Us or We Collec

Our site does not automatically collect individually identifiable information from visitors. The information we collect depends on how you choose to interact with us and the services you use. We may obtain personally identifiable information about you only if you elect to provide it.

The personal data we may collect includes, but is not limited to:

• Contact details: name, company/employer name, business or home address, telephone number, and email address.

• Demographic and occupational data: including job title, role, skill set, education, qualifications, and work experience.

• Candidate recruitment data: such as CVs, résumés, cover letters, references, interview notes, salary expectations, and employment eligibility documentation.

• Identification information: such as proof of right-to-work, passport copies, and other documentation required by law.

• Information obtained during interviews: including telephone, video, or in-person interviews.

• Reference and background information: obtained from referees or publicly available professional profiles.

• Billing and supplier information: such as business banking details and tax identifiers for payments and contractual purposes.

• Online interaction data: including your LinkedIn profile, website contact form submissions, or social media engagements.

We may also collect information from reputable third-party sources, professional networking platforms, or publicly available databases.

This information is securely stored within our internal systems (such as our Client Relationship Management (CRM) and Applicant Tracking System (ATS)) on secure servers that are not accessible by unauthorised third parties.

How We Use Personal Data

Our collection and use of personal data may include, but is not limited to, the following purposes:

• Recruitment and Executive Search:

  • To assess your suitability for employment opportunities.

  • To communicate with you regarding current or future roles.

  • To share your information with client companies for legitimate recruitment purposes.

• Client Relationship Management:

  • To fulfil our contractual obligations to clients and suppliers.

  • To communicate project updates, reports, and service information.

  • To deliver consultancy, research, and talent mapping projects.

• Business Administration:

  • To operate, manage, and improve our services.

  • To conduct statistical analysis, reporting, and market insights.

  • To maintain accurate business and financial records.

• Legal and Compliance:

  • To comply with statutory and regulatory obligations.

  • To manage insurance claims or resolve disputes.

  • To prevent, detect, or investigate fraud or other unlawful activity.

• Marketing and Communications:

  • To inform you of PartnerWise insights, events, and publications.

  • To send relevant content (subject to your consent, where required).

PartnerWise will not use your personal data for any purposes other than those stated above.

Lawful Basis for Processing

We rely on the following lawful bases under the UK GDPR:

• Consent: where you have given explicit consent (e.g., to submit your CV or receive marketing).

• Contractual necessity: where processing is required for us to perform our obligations or pre-contractual steps.

• Legitimate interests: where processing is necessary for our legitimate business interests, such as conducting executive searches, maintaining client relationships, or improving our services.

• Legal obligation: where we are required to comply with laws or regulations.

Who We Share Your Personal Data With

When you provide personal data to PartnerWise, it may be shared internally or with trusted external parties as necessary, including:

• Client organisations to which you have consented to be introduced.

• Third-party service providers, including:

  • IT and cloud infrastructure providers;

  • CRM and applicant tracking platforms;

  • Professional advisors (legal, accounting, audit, insurance);

  • Marketing and analytics providers; and

  • Background screening or assessment vendors.

• Regulatory or government authorities, where required by law.

• Professional references or verification partners, as appropriate.

All third parties engaged by PartnerWise are subject to contractual obligations to protect personal data and process it only under our instruction.

PartnerWise does not sell, rent, or trade personal information with third parties.

International Data Transfers

Your personal data may be transferred to, and stored in, countries outside the United Kingdom or the European Economic Area (EEA). Where such transfers occur, PartnerWise ensures that appropriate safeguards are in place, such as:

• UK Government adequacy decisions;

• Standard Contractual Clauses approved by the Information Commissioner’s Office (ICO); or

• Other lawful transfer mechanisms that provide equivalent data protection.

Data Retention

Unless otherwise stated, PartnerWise retains personal data only for as long as necessary to fulfil the purposes outlined in this policy or as required by law.

Security of Your Personal Information

PartnerWise has implemented appropriate technical and organisational measures to protect the personal data under our control from:

• Unauthorised access or disclosure;

• Accidental loss or destruction; and

• Unlawful processing.

Security measures include:

• Secure, encrypted storage of personal data;

• Access control and multi-factor authentication;

• Regular staff training on data protection and confidentiality;

• Confidentiality agreements for all employees and contractors;

• Regular security audits and policy reviews.

Collection of Non-Personal Information

We may collect non-identifiable data such as:

• Browser type and version;

• Device identifiers;

• Referring websites; and

• Aggregated, anonymised statistics (e.g., website usage trends).

This information helps us improve user experience and service efficiency.

COOKIE POLICY

Our website uses cookies and similar technologies to enhance user experience and analyse site traffic.

Cookies allow us to

• Understand how visitors use our website;

• Remember your preferences (language, region, etc.);

• Improve site content and functionality;

• Deliver relevant digital advertising.

You may control cookie settings through your browser.

YOUR RIGHTS

• Under UK GDPR, you have the right to:

• Request access to the personal data we hold about you;

• Request correction of inaccurate or incomplete information;

• Request deletion (“Right to be Forgotten”) under certain conditions;

• Request restriction or objection to processing;

• Request data portability to another controller;

• Withdraw consent at any time (where consent is the lawful basis).

Requests should be submitted to: hello@partnerwise.co.uk

We will respond within one month of receipt.

If we cannot comply with a request, we will explain why and inform you of your right to complain to the Information Commissioner’s Office (ICO).

Children’s Policy

PartnerWise does not knowingly collect information from individuals under 16 years of age. If you believe that we may have collected such information, please contact us immediately so that we can delete it.

External Links

Our website may contain links to external websites. PartnerWise is not responsible for the content, security, or privacy practices of those websites. We recommend that you review their privacy statements before submitting any personal data.

CHANGES TO THIS POLICY

From time to time, PartnerWise may update this Privacy Policy to reflect legal, technical, or business developments. Updates will be posted on our website and dated accordingly.

We encourage you to check this page periodically to stay informed about how we protect your information.

We may update this Privacy Policy periodically. The latest version will always be available on our website. If significant changes are made, we will notify you directly where appropriate.

If you have questions or concerns about this policy or your personal data, please contact:

PartnerWise Limited

Suite 17, 1 Cardale Park, Beckwith Head Road,

Harrogate, North Yorkshire, HG3 1RY

Email: hello@partnerwise.co.uk